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Basics of a Scannable Aviation Resume
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Basics of a Scannable Aviation Resume
By Chris Myers October 1, 2010
“Scannable” resume formatting
To create a resume that appeals to the human eye, but which avoids some of the
formatting elements that could be misread by scanners, do the following:
No italics, no underlining, no shading, or other unusual enhancements.
You may use bold or ALL CAPITAL letters, but make sure the individual
letters do not touch each other.
On font style: use a sans serif font, like Arial or Tahoma.
These are fonts that do not have the small markings on the edge of each letter (serifs).
Don’t use serif fonts, like Times New Roman or Book Antiqua.
On font size, use 10, 11, or 12. Be aware that font sizes are not created
equal. A 10-point Arial is not the same as a 10-point Century Gothic.
No vertical or horizontal lines, graphics, or boxes.
Avoid two-column format or resumes that look like newspapers or
newsletters.
Print your resume with a laser printer. Provide the employer with an
original or high quality photocopy on white or very light paper. Avoid paper
with heavy texture that could interfere with the clarity of the print.
When mailing your information, do not fold or use staples. Put resume and
cover letter in a 9 x 12 envelope and paper clip them together. You may
insert blank sheets (or cardstock or cardboard) surrounding your
documents to reduce wrinkling.
To create a resume which is strictly for scanning, and not for the human eye, take
these additional steps:
No bold or ALL CAPS. It's unnecessary; the scanner does not differentiate
between this and other font styles.
One font style and size throughout the document.
No bullets. You may use asterisks (*) or hyphens (-).
No parentheses or brackets.
Even spacing throughout the document. No tabs.
Don't condense spacing between letters.
Left justification only. No centering or right margin justification.
Going beyond one page is acceptable. Place your name on each page.
On the first page, place your address(es) below your name.
If including two phone numbers, list each on a separate line.
Don't print on two sides of one page.
Don't staple pages together. Don't fold pages.
Use white paper only. No texture or watermark on the paper.
Stay up-to-date:
Keep in mind that scanning technology is continually changing and improving. Be alert
for current articles that cite current sources for their information.
Scannable resume content:
Scanned resumes are typically retrieved using keyword searches. You need to
research your industry and/or the requirements of the jobs you are seeking to
make sure you've included appropriate information. Each time you apply for a
job, review the position description. Make sure key terms that are included in the
position description are also included in your resume where appropriate.
Posted On October 03, 2010
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